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Administrative Assistant

OVERVIEW

At Do Big Things we fight for powerful, lasting change. Our team uplifts candidates and causes through digital storytelling and tools that amplify diverse voices and empower communities. We are driving the digital innovation necessary to create the change we need in our world and we are the people we serve. DBT is proud to be women-owned and women-led, with a staff that’s 50% people of color.

ROLE & RESPONSIBILITIES

Do Big Things is seeking an organized, detail-oriented self-starter to provide administrative support to our senior leadership team. As a member of DBT’s Operations team, this candidate will also contribute to internal company operations on a day-to-day basis. We’re looking for someone who’s enthusiastic, flexible, and a team player with strong interpersonal communication skills. Should have the ability to operate well in a fast paced, ever-changing environment. Must possess the ability to switch priorities on a dime and maintain grace under pressure. 

As DBT’s Full-Time Administrative Assistant, you will:

  • Provide calendar management for DBT’s senior leaders, including scheduling internal and external meetings such as client meetings, team meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
  • Communicate with clients, as needed and as requested by senior leaders, to schedule meetings or exchange information on behalf of senior leaders
  • Proactively manage tasks, to-do lists, deadlines and correspondence with executives, colleagues and partners to ensure everything is delivered in a timely manner
  • Coordinate travel schedules & itineraries when needed, using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., to make thoughtful and efficient travel plans, taking into account company policies, individual preferences as well as budget and time constraints
  • Provide support on various operations projects as needed including planning company events and maintaining and updating files, databases, records, and/or other documents as needed
  • Supporting marketing efforts as needed, such as updating social media accounts
  • Perform basic information gathering, analysis and/or forecasting for reports
  • Increase your understanding of company goals by attending certain meetings, taking notes, and following up on action items
  • Be a trusted partner, maintaining confidentiality and professionalism in all situations

SKILLS AND QUALIFICATIONS

  • 2+ years of relevant experience
  • Bachelor’s degree or an equivalent combination of education, training and additional experience is preferred
  • Very strong G-Suite/Gmail/Google Calendar and Word/Excel/PowerPoint knowledge
  • Experience with the set up and management of virtual meetings and tools e.g. Zoom, conference calls, Google Hangout, etc.
  • Experience with digital marketing a plus
  • Flawless execution of logistics, with high attention to detail, organization, and process
  • Experience supporting multiple executives preferred but not required
  • Strong teamwork skills, and an ability to offer suggestions and improvements to process and work effectively with all personalities
  • Strong relationship management skills and high level of confidentiality, discernment and judgment
  • Ability to be flexible in response to changing priorities and needs
  • Proven ability to manage projects, work under pressure and consistently make deadlines
  • Strong written and verbal communication
  • Ability to complete remote work efficiently and effectively

COMPENSATION + PERKS

  • Competitive compensation and great benefits: We are a mission-driven, for-profit organization that can offer you a strong base salary, incentive-based bonuses, full health, dental and vision coverage, a 401k, and unlimited PTO. Salary for this position will range from $50,000-$60,000 based on experience.
  • Amazing team: The Do Big Things team is an inspiring & award-winning group of brilliant, motivated, principled, good-spirited people.
  • Flexibility: As a remote organization, members of the DBT team members can live and work anywhere.

EQUAL OPPORTUNITY

At Do Big Things, we believe the diversity of ideas, perspectives and cultures that our employees contribute to our company is among our strongest assets. We are proud to be an inclusive, equal-opportunity workplace. Women, people of color, members of the LGBTQ community and others are strongly encouraged to apply.

WANT TO APPLY?

We’d love to hear from you. Send your resume and cover letter to [email protected] with “Administrative Assistant” in the subject line.

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