At Do Big Things we fight for powerful, lasting change. Our team uplifts candidates and causes through digital storytelling and tools that amplify diverse voices and empower communities. We are driving the digital innovation necessary to create the change we need in our world and we are the people we serve. DBT is proud to be women-owned and women-led, with a staff that’s 50% people of color.
ROLE & RESPONSIBILITIES
Do Big Things is seeking an organized, detail-oriented self-starter to provide administrative support to our senior leadership team. As a member of DBT’s Operations team, this candidate will also contribute to internal company operations on a day-to-day basis. We’re looking for someone who’s enthusiastic, flexible, and a team player with strong interpersonal communication skills. Should have the ability to operate well in a fast paced, ever-changing environment. Must possess the ability to switch priorities on a dime and maintain grace under pressure.
As DBT’s Full-Time Administrative Assistant, you will:
Provide calendar management for DBT’s senior leaders, including scheduling internal and external meetings such as client meetings, team meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
Communicate with clients, as needed and as requested by senior leaders, to schedule meetings or exchange information on behalf of senior leaders
Proactively manage tasks, to-do lists, deadlines and correspondence with executives, colleagues and partners to ensure everything is delivered in a timely manner
Coordinate travel schedules & itineraries when needed, using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., to make thoughtful and efficient travel plans, taking into account company policies, individual preferences as well as budget and time constraints
Provide support on various operations projects as needed including planning company events and maintaining and updating files, databases, records, and/or other documents as needed
Supporting marketing efforts as needed, such as updating social media accounts
Perform basic information gathering, analysis and/or forecasting for reports
Increase your understanding of company goals by attending certain meetings, taking notes, and following up on action items
Be a trusted partner, maintaining confidentiality and professionalism in all situations
SKILLS AND QUALIFICATIONS
2+ years of relevant experience
Bachelor’s degree or an equivalent combination of education, training and additional experience is preferred
Very strong G-Suite/Gmail/Google Calendar and Word/Excel/PowerPoint knowledge
Experience with the set up and management of virtual meetings and tools e.g. Zoom, conference calls, Google Hangout, etc.
Experience with digital marketing a plus
Flawless execution of logistics, with high attention to detail, organization, and process
Experience supporting multiple executives preferred but not required
Strong teamwork skills, and an ability to offer suggestions and improvements to process and work effectively with all personalities
Strong relationship management skills and high level of confidentiality, discernment and judgment
Ability to be flexible in response to changing priorities and needs
Proven ability to manage projects, work under pressure and consistently make deadlines
Strong written and verbal communication
Ability to complete remote work efficiently and effectively
COMPENSATION + PERKS
Competitive compensation and great benefits: We are a mission-driven, for-profit organization that can offer you a strong base salary, incentive-based bonuses, full health, dental and vision coverage, a 401k, and unlimited PTO. Salary for this position will range from $50,000-$60,000 based on experience.
Amazing team: The Do Big Things team is an inspiring & award-winning group of brilliant, motivated, principled, good-spirited people.
Flexibility: As a remote organization, members of the DBT team members can live and work anywhere.
At Do Big Things, we believe the diversity of ideas, perspectives and cultures that our employees contribute to our company is among our strongest assets. We are proud to be an inclusive, equal-opportunity workplace. Women, people of color, members of the LGBTQ community and others are strongly encouraged to apply.
WANT TO APPLY?
We’d love to hear from you. Send your resume and cover letter to [email protected] with “Administrative Assistant” in the subject line.